Job Title: Cellar Administrator
Reporting to: Cellar Supervisor/Events Operations Managers
Hours: 40 hours per week inc. lunch; any 5 days in 7
Post Objectives
- To assist with the efficient organisation and maintenance of the cellar.
- To provide and dispense beverage stock for all events, internal and external, where required.
- To assist in planning, preparing and delivering the highest standard beverage service as expected by Lincoln’s Inn events.
Main Duties
The following list is indicative of the responsibilities of this post:
- Assist with the receipt, storage, issue and rotation of cellar supplies in accordance with the Inn's policies and procedures.
- Ensure stock records are up to date and accurate.
- Assist with conducting monthly stock-takes of all cellars and bars.
- Assist the Cellar Supervisor with all administrative tasks, including entering stock transfers, creating and making beverage orders, processing supplier invoices.
- Check adequate stock levels are maintained, dependent on business levels, reporting any gaps in required stock to the Cellar Supervisor.
- Ensure accurate issue and returns of stock for events.
- Assist Events Operations Manager in preparing information for the Wine Committee, including providing budget information, purchasing and consumption reports and tastings.
- Ensure the continuing cleanliness of the cellars and ancillary areas in accordance with the Inn's policies and procedures.
- Ensure cellar waste and empties are disposed of daily and that all working methods comply with current Health and Safety, hygiene and food regulations.
- Ensure that the cellars temperatures are monitored and correct in accordance with the MONIKA cellar management software.
- Report any broken or faulty equipment to EOM/Hospitality Manager.
- Ensure a high standard of personal hygiene and presentation.
- Carry out any reasonable task as directed by Management.
The post holder will be expected to be available for occasional evening work on site. This will include:
- providing the safe transfer, preparation, decanting and service of fine wines;
- organising other beverages for events;
- serving at Inn functions as required;
- assisting and overseeing setting up of bars and tills prior to an event and running of them during functions if required;
- overseeing small events if required by managers;
- highlighting service and staffing requirements to management for events; and
- briefing and supervising staff regarding wine service.
- Good numeracy skills and fluency in Microsoft Office (Word, Excel) essential.
- Experience in working with stock database software desirable but training provided.
- Experience of working in hospitality, providing a great service to a broad range of customers.
- Knowledge of wines and beverages with a willingness to develop continue to learn and develop.
- Able to work flexibly as part of a team, asking for & giving support as needed. Able to work occasional weekends and evenings
- Experience in preparation of beverages and bars for small to large scale events desirable.
- Highly motivated, able to use own initiative, with a can-do attitude.
- Demonstrate honesty and integrity in everything you do.
- Good organisation & communication skills.
- An understanding of the unique organisation of established institutions.
- Experience of working well in a team and developing productive relationships.
Additional Information regarding the post
All post holders are expected to wear the correct standard of dress or uniform at all times. You will also be required to undertake training and development activities appropriate to the purpose of the post.
The Inn has various venues across the estate. Due to business needs you may be asked to work in any of these areas and therefore duties may vary when required. You will need to be prepared to work flexibly and change work methods and shift patterns to help ensure the smooth running of FOH operations.
The standard hours for this post are 40 per week, 5 days out of 7. This includes a one hour paid lunch break. Actual hours of work will be determined by business requirements. Overtime might be necessary in busy periods. This is paid at the standard rate for the position.
This job description is a guideline only and not exhaustive. This is a working document that may be added to or amended at any time.
Person Specification
- Good numeracy skills and fluency in Microsoft Office (Word, Excel) essential.
- Experience in working with stock database software desirable but training provided.
- Experience of working in hospitality, providing a great service to a broad range of customers.
- Knowledge of wines and beverages with a willingness to develop continue to learn and develop.
- Able to work flexibly as part of a team, asking for & giving support as needed. Able to work occasional weekends and evenings
- Experience in preparation of beverages and bars for small to large scale events desirable.
- Highly motivated, able to use own initiative, with a can-do attitude.
- Demonstrate honesty and integrity in everything you do.
- Good organisation & communication skills.
- An understanding of the unique organisation of established institutions.
- Experience of working well in a team and developing productive relationships.
Benefits- What's in it for you
- A 40-hour contract including paid breaks
- Overtime paid in operational roles
- Great annual training and continual development support
- Team building days
- Generous annual leave entitlement: 30+ days including closure periods over Christmas, Easter and August
- An excellent free lunch
- A non-contributory 10% Stakeholder Pension Scheme
- Private Medical Insurance, on completion of probation
- Interest-free season ticket/bicycle loan
- Free uniform for operational roles (laundered)
- Free eye tests and free chiropody
- Employment membership shopping discounts
- Access to a confidential Employment Assistance Programme
- Bicycle storage and shower facilities
- Plenty of social events, such as staff parties, quiz nights etc.
- Enhanced maternity, paternity and shared parental leave
- Death in service benefit, 6 x your annual salary
The Honourable Society of Lincoln’s Inn is committed to ensuring both its members and staff members are treated with dignity and respect throughout their careers. We promote trust, transparency, and respect for all through robust policies and procedures.