Job Title: Wine Compliance Associate
Company: Wine Country Licensing, Inc.
Location: In-Person – Sonoma County, CA
Job Type: Full-Time
Pay Range: $25–$35/hour (depending on experience)
About Us
Wine Country Licensing provides compliance services for wineries, wholesalers, and importers, including licensing, reporting, product registration, and regulatory support across out-of-state, home-state, and federal (TTB) requirements.
We are a small, fast-paced team looking for someone highly organized, detail-oriented, and reliable.
Position Overview
The Wine Compliance Associate manages a portfolio of clients and is responsible for supporting their ongoing compliance needs across multiple jurisdictions.
This role is detail-heavy, deadline-driven, and requires strong organization, problem-solving skills, and the ability to manage multiple responsibilities at once. The ideal candidate is comfortable taking ownership of their work and serving as a primary point of contact for clients.
This is a full-time, in-office position.
Key Responsibilities
- Manage a portfolio of clients and serve as a primary point of contact
- Prepare and file recurring compliance reports (state, out-of-state, and federal/TTB)
- Track and manage licensing renewals, cancellations, and amendments
- Apply for new permits and maintain active licenses
- Assist with product and brand registrations
- Perform permit clean-up and ensure records are accurate and up to date
- Review shipping activity and assist with compliance strategy and efficiencies
- Communicate directly with state agencies and regulators to resolve notices or issues
- Appoint distributors and manage related filings
- Set up and manage state compliance accounts and online portals
- Maintain and update reporting schedules and filing requirements
- Perform basic math calculations (liters, gallons, invoice totals) to support reporting
- Prepare and submit price postings when required
- Maintain accurate records and documentation across all client accounts
- Follow established internal procedures and workflows to ensure accuracy and consistency
- Handle sensitive client information with a high level of confidentiality and professionalism
Qualifications
- Strong attention to detail and organizational skills
- Ability to manage multiple deadlines and multitask effectively
- Strong problem-solving and critical thinking skills
- Professional communication skills (written and verbal)
- Proficient in Excel, Adobe, and Microsoft Word
- Comfortable working in an in-office environment
Preferred (but not required)
- Experience with alcohol compliance, regulatory filings, or reporting
- Familiarity with TTB and/or ShipCompliant
- Background in wine, distribution, or compliance-related work
What We’re Looking For
- Reliable and consistent
- Deadline-driven and highly organized
- Takes ownership of their work and client relationships
- Comfortable following structured processes and maintaining consistency
- High level of discretion and professionalism
- Strong attention to detail and accuracy
- Positive and team-oriented
Compensation & Benefits
- Competitive hourly pay based on experience
- Paid Time Off
- Partial healthcare contribution
- Retirement savings program (CalSavers)
- Opportunities for performance-based pay increases and bonuses
- Supportive team environment with additional perks and incentives
Work Environment
- Full-time, in-office role
- Structured workflow with recurring monthly deadlines
- Small, collaborative team
Additional Information
- Position begins with a 90-day introductory period
- Employment is at-will in accordance with California law
How to Apply
Please submit your resume along with a brief note describing your experience with deadline-driven or detail-oriented work and how you stay organized when managing multiple deadlines.
Pay: $25.00 - $35.00 per hour
Work Location: In person